Scheduling & Attendance

• Lessons are scheduled on recurring weekly days and times.

• 24-hour advance notice required for cancellations or rescheduling.

• Monthly tuition is due regardless of attendance.

• I will provide notice as early as possible if I need to cancel or reschedule.

Makeup Lessons & Cancellations

One-on-one lessons:

• Makeup lessons can be scheduled within the same month when possible with 24-hour notice.

Group lessons:

• If a student misses a group lesson, that lesson is forfeited (group lessons cannot be rescheduled for individual absences).

• If I cancel a group lesson, an additional lesson will be added to the following month or credit applied to the next billing cycle.

Payment Terms

• The first month may be prorated based on start date.

• After that, monthly tuition is due on the 1st of each month and covers approximately

  4 lessons scheduled throughout the month. Lessons are scheduled weekly, adjusted around school breaks and holidays. Monthly tuition remains the same regardless of the number of weeks in a given month.

• Accepted payment methods: Venmo, Zelle.

• With 2 weeks' written notice, unused tuition can be credited toward future months.

• No refunds after tuition has been paid for the current month.

• I will send a payment reminder a few days before each billing cycle.

Communication & Progress Updates

• Parents receive brief written updates after each lesson.

• Monthly progress summaries available upon request.

• Email responses within 24 hours on business days.

• Contact: mr.brothers@proton.me.

Photo, Video, and Work Sharing

• I may photograph student work samples for educational documentation purposes.

• Student work may be shared with parents or discussed in progress updates.

• Student work will not be shared publicly or with other families without explicit written consent.

• No photos or screenshots of students will be taken.

Group Lesson Policies

• Once enough students at similar levels have applied, I create a group lesson.

• All students in a group lesson must be within 1-2 grade levels of each other.

• Group composition should remain consistent throughout each month.

• If one student leaves a group mid-month, remaining families may continue at the group rate or transition to individual lessons at the discretion of the teacher in consultation with the parents.

Academic Calendar & Scheduling

I generally follow the Loudoun County Public Schools (LCPS) calendar for breaks and scheduling. For the official LCPS calendar, visit your local school district website.

• No lessons during major school breaks (Thanksgiving, winter break, spring break, summer).

• Weather-related cancellations will be handled case-by-case with rescheduling within the same month when possible.

• Lessons are offered during the regular school year (approximately early September through mid-June).

Enrollment & Termination

• Minimum commitment: One month.

• Either party may terminate with 2 weeks' written notice.

• Unused tuition from prepaid months will be credited toward the next billing cycle.

Professional Conduct

• All interactions maintain appropriate student-teacher boundaries.

• Lessons focus exclusively on academic content.

• I do not provide psychological counseling or address behavioral issues beyond normal classroom management.

• Concerns about student wellbeing will be communicated to parents promptly.